CLOCS Gate Checks during the Coronavirus Pandemic

How deliveries are accepted onto site has changed since the outbreak of coronavirus. CLOCS spoke to two of their CLOCS Champions – a Principal Contractor and a Fleet Operator – about how this issue is being tackled at the Gate. These examples can be replicated on many sites to ensure you are keeping the workforce safe during the coronavirus pandemic.

In some instances, the capacity in the delivery bays is reduced in order to allow larger vehicles and the correct walk-around distance – enabling the Gate Check process to continue (i.e. inspected in and out again) but only one HGV can be permitted on site at a time.

HGV drivers are asked to remain in their cabs while the Gate Team walk around doing their CLOCS vehicle safety checks, which some projects have said makes things easier to manage during peak times. Photographs of advisory sheets are taken if required, scanned and returned to the supply chain partner.

SGV (smaller goods vehicle) drivers will unload their own deliveries (furniture, fixtures and fittings for example) but will often travel in teams of two or three. There is then a reliance on the respective supply chain partners being as stringent with their own transmission risk reduction policies; and hope pinned on the fact that these colleagues are timetabled to always work together on shift.

The most significant day-to-day difference since coronavirus has been no more signing of paper. Gate teams and drivers recognise that a ‘physical’ exchange is no longer appropriate – so no more sharing pens, handing over tablets and clipboards or socialising during drop-offs. Becoming paperless has long been desirable but not always achievable. For some smaller delivery companies, paper is still required. In this case, some sites have a designated box at the Gate where delivery notices are stored for up to 48 hours before being handled and processed.

Further changes:

  • Many are already using online delivery systems, with approval processes in advance of every delivery to a project becoming even more strict.
  • Visiting Driver Inductions are kept to a minimum, in many cases only once – with many drivers being photographed holding their signed documents, which are stored electronically on the gate system, to be used as reference the next time that person delivers.
  • The Gate is making verbal agreements to sign the delivery note of behalf of Drivers or vice versa. These are scanned or photographed and returned to the Haulier.
This example of best practice is just one way that projects can work to tackle the virus and reduce the spread. For full guidance and the latest Government advice read the Construction Leadership Council’s Site Operating Procedures.

To find out more, click the link below.

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