Whatsapp permit issuing to reduce paper usage

Kidbrooke Village Phase 3 permit issuing system has just been changed, to try and reduce the amount of paper we are using on site.

We are just coming out of the ground on this RC frame site.

The permits for breaking ground are issued weekly and the permit is at least 7 pages long when printed. We have at least two contractors on site breaking ground and they can be working in several different areas in the same week. Hot works permits are one page and issued daily for the individual areas out on site, where hot works is taking place. Hot works and PTBG are only 2 of the 9 permits we have that can be issued on a weekly basis.

The original system involved writing up all permits, allocating a individual permit number and recorded in the permit log book. The original permit is kept in the permit board in the site office and a copy was made and issued to the black hat in charge of the area. The permits in the permit board are signed off daily or weekly depending on what permit is issued. This method was wasting a lot of paper, as one copy was a backup.

Our new process involves using Whatsapp to issue the permits. We have created several groups on Whatsapp for the companies that are being issued permits. So instead of copying the permits we are taking photos of all the pages and sending them to the groups. We still keep the original permit in the permit board in the site office, ready for sign off. This has considerably reduced the amount of paper we are using to keep up our safety standards on site.

It is proving really useful as all the supervisors and our Berkeley managers are aware of all the permits that are live that day, right in the palm of our hand.

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Entry submitted by Berkeley Homes


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